Business communication continues to evolve as rapidly as technology does, and VoIP is one of the most significant advancements in communication technology today. Below, you’ll discover the pros and cons of VoIP, and five reasons why now is a great time to move into VoIP from increasing efficiency to saving money – VoIP always delivers. Â
When thinking about the pros and cons of VoIP the benefits tend to shine through. Let’s look at some of those benefits.
Unparalleled Communication
VoIP technology has revolutionized communication within organizations. Unlike traditional phone systems, VoIP has a full suite of options, like video calls, conferencing, instant messaging, and file sharing—and they all can be integrated into one platform. Having all these tools in that platform can boost productivity, enhance collaboration, and elevate communication across your teams no matter where you are in the world. Sixty-seven percent of mobile workers report an increase in productivity and ability to resolve problems faster when using VoIP
Cost-Effectiveness
Cost savings are crucial for every business no matter the size. VoIP provides a significant advantage by reducing expenses. Consider this: A traditional landline phone system can cost businesses an average of $50 per line each month. This may only cover local and domestic calls only, meaning additional costs for international calls. In contrast, VoIP plans are available for less than $20 per line, which includes any kind of call. By making the switch, businesses can potentially cut their phone bills by more than half. While individual savings vary, the potential for cost savings is certainly there.
Supporting Hybrid Work Models
The rise of hybrid and remote work models continues to shape how businesses choose and run their teams. VoIP services are tailor-made for these scenarios. Employees can log into softphones on laptops or smartphones, from their own location. Video conferencing enables seamless collaboration, even when team members work from separate locations. Virtual receptionists can route calls efficiently, whether employees are at home, in branch offices, or traveling for business.
Mobility and Mobile Apps
Flexibility is becoming the standard ask for many employees and communication features must adapt to support that. Softphones, available as desktop, web browser, and mobile apps, allow users to make calls, start video conferences, check voicemails, and collaborate with teammates—all from a centralized dashboard.
Advanced Features and Integration
There are pros and cons to VoIP systems, but VoIP has the advantage of many different features that traditional phone systems lack. Call routing, auto-attendants, CRM integration, are just some of those features that come standard. Additionally, VoIP’s compatibility with AI and machine learning gives employers the opportunity to gain valuable insights into communication patterns and customer behavior.
The Pros and Cons of VoIP: The Cons
VoIP does have its drawbacks. First, you will need a stable internet connection for connectivity and phone quality. VoIP phones are also power dependent so if the power goes out and you don’t have a backup option, they won’t function. These disadvantages should be considered and planned for as you make the switch.
How Rhode Island Telephone Delivers
There is no need to consider the pros and cons of VoIP when the pros shine so brightly. Rhode Island Telephone’s CloudWorx, our fully cloud-hosted VoIP solution eliminates the need for you to manage or monitor anything on your end without ever worrying about server maintenance or technical glitches. Plus, get access to your self-serve web portal for easy management and support for remote and mobile employees.
All businesses are not the same. If you’ve considered the pros and cons of VoIP and decided it is right for you, you can also take a look at our on-site VoIP solution. Whether you’re starting from scratch or have existing analog phones, we’ve got you covered. Right along with VoIP we provide a full suite of communication tools including:
- Business Texting: Send and receive texts from any desktop.
- 4G Phone Internet Backup: Protect your phone lines by using 4G wireless backup.
- CRM Integration: Manage caller information by integrating with your existing customer relationship management system.
- Email Fax: Receive faxes via email as convenient PDF files.
- Video Meetings: Enhance video meeting quality for smooth communication with clients, partners, or remote teams.
Ready to get started? Contact us today!
